Australia
PERSONAL ASSISTANT TO CDO
Industry:
Maintenance & Repair
Career level:
Senior
Employment type:
Full time
Job location:
Coolalinga, Darwin
Salary offered
200 001 to 300 000 AUD
Requirements
Education:
Specialist's Degree
Experience:
0-2 years
Languages:
English
Driving license:
No
Job role
Job Description
A new opportunity reporting into the Chief Data Officer has become available for a 12-month period. Based in the Melbourne city office when you’re not working from home, you will provide high level business administrative support to the Managers by understanding the businesses, supporting delivery of key deliverables, supporting the preparation of documentation for meetings, teleconferences and events including agendas, minute preparation and distribution.
How will I help?
Key Accountabilities Include
Assist with the collation, coordination of reports, and monthly Team meetings including pre-reading pack, agenda in an accurate and timely manner.
Provide a shared service arrangement of personal assistance to the Managers ensuring efficient ways of working and engaging, establishing an operating rhythm that meets Management and establish a brand presence with internal and external stakeholders.
Support the management of the Manager’s emails and diaries including coordinating meetings, functions and travel arrangements.
Act as a point of contact for the Manager’s offices for internal and external parties where appropriate, including prioritising and distributing emails, correspondence and mail.
Prepare presentations, written reports, spreadsheets, documents, quality assess reports and prepare ad-hoc reports as required.
The timely and accurate preparation of tactical administrative support activities:
all invoices, payments, requests, ensuring timely approval and recording of accounts and information
regular submission of the Manager’s corporate card reconciliations on a monthly basis
personal expense reimbursements for the business units
team events, including catering, venue bookings, location and preparation detail, where the Assistants require support
What’s in it for me?
As well as a competitive salary, a range of Bupa benefits and flexible working/ work from home arrangements, you’ll be challenged and encouraged to innovate. You will collaborate strongly with colleagues who are committed to delivering exceptional experiences. We trust, respect and consider everyone, knowing your difference will make the difference.
Perk Highlights
Discount on our health insurance, travel, car, home, contents and pet insurance products as well as Bupa services such as Dental and Optical
A ‘People First’ wellness program – SMILE. Provides a range of services such as health coaches, annual skin checks and flu vaccinations, assistance with nutrition, mental and general well-being guides and product discounts. You will feel happier & healthier for working at Bupa!
What do I need?
Previous and demonstrated experience in supporting a senior manager.
Advanced level Microsoft Word, PowerPoint, Outlook and intermediate level Microsoft Excel.
Demonstrable and successful experience in the administrative and supporting senior manager/s.
Professional presence, presentation and interpersonal skills, including the ability to build rapport and trust and work with, and across team environments.
Experience in utilising judgment, confidentiality and discretion at a senior support level .
Ability to use initiative and drive when managing multiple business support priorities .
Demonstrable attention to detail and follow-up to ensure accuracy and timeliness of work.
Ability to ‘think on your feet’, work independently and with clarity of delivery.
Comfortable with a constantly evolving work environment and high change tempo.
Team player and ability to work with senior leaders.
Be a Divisional ambassador, exhibiting the Bupa Values and behaviours in all dealings.
What is it like to work there?
Bupa is a world leading Health & Care organisation with over 22,000 people in Australia and New Zealand, and our purpose is to help people live longer, healthier, and happier lives. In Australia, we help to take care of people through our leading health insurance services as well as providing a personalised approach to care through our modern Dental clinic network, our Bupa Optical stores, Bupa Medical Visa services and over 70 Bupa Aged Care Homes. Bupa Therapy, along with our Medical and Well-being Centre provide a multi discipline approach to care.
Our people reflect the diversity of our community. At Bupa, your wellbeing, identity and own story is respected and valued.
Time Type
Full time
Job Posting End Date
03 Apr 2021
Benefits
Medical insurance
Transportation
Company background
The Department of Defence is responsible for defending Australia and its national interests. By growing local and international Defence partnerships and investing in the Defence Industry to develop and deliver innovative, cutting-edge capabilities, the department promotes the security of Australia and protects its people.
